Fishhawk

Website for HOAs Condos

Enhance community engagement and streamline management with our expertly designed websites tailored specifically for HOAs and Condo Associations

Associations with 25 or more units must have the following by FL state law:

Requirements by FL State
A Website

A website or web portal that is owned and operated entirely by the association or a website or web portal that is operated by a third-party provider with whom the association owns, leases, rents, or obtains the right to operate a web page or portal;

Announcements & News
Relevant Documents
Community Forums
Relevant documents

Relevant documents must be available to owners, employees, and managers of the association on the password-protected area of the website or portal. This includes:

Declaration
Bylaws
Amendments to bylaws
Deadline

Non-compliant condo associations will be fined.

Jan 1, 2026
Jan 1, 2019
LIMITED TIME DISCOUNTS

Building websites with affordable prices for associations, non-profit organizations.

At Grafxion, we specialize in creating high-quality, affordable websites tailored specifically for associations and non-profit organizations. Our goal is to empower your organization with a professional online presence that enhances communication, engagement, and efficiency without breaking your budget.

50-U

$1999/website

For Small Associations

Up to 50 Units/Condos
News & Annoucements
Document Library
Community Discussions
Recommended

$315/month

For Small Associations

Up to 50 Units/Condos
News & Annoucements
Document Library
Community Discussions
Monthly Updates
Maintenance/Support Package
300-U

$2999/website

For Small Associations

50 to 300 Units/Condos
News & Annoucements
Document Library
Community Discussions
Recommended

$405/month

For Small Associations

50 to 300 Units/Condos
News & Annoucements
Document Library
Community Discussions
Monthly Updates
Maintenance/Support Package*
500-U

$3999/website

For Mid-sized Associations

300 to 500 Units/Condos
News & Annoucements
Document Library
Community Discussions
Recommended

$485/month

For Mid-sized Associations

300 to 500 Units/Condos
News & Annoucements
Document Library
Community Discussions
Monthly Updates
Maintenance/Support Package
500+U

$5999/website

For Mid-sized Associations

500 to 750 Units/Condos
News & Annoucements
Document Library
Community Discussions
Recommended

$565/month

For Mid-sized Associations

500 to 750 Units/Condos
News & Annoucements
Document Library
Community Discussions
Monthly Updates
Maintenance/Support Package*
GRAFXION
Unlimited Possibilities
Where your ideas come to life and your digital presence knows no bounds.
Made in Florida with love
Our products reflect the passion and dedication of the Sunshine State craftsmanship.
World-class Design
Have awesome and great looking websites with Grafxion.

Recommended Website Functionalities & Required Content

By adhering to these requirements and best practices, your HOA website will not only comply with Florida laws but also serve as a valuable resource for enhancing community engagement and management efficiency.

Website Accessibility
The website must be accessible to unit owners/tenants and must be password-protected.
User-Friendly Interface
Ensure the website is easy to navigate, with a clear menu structure and search functionality.
Security and Privacy
Implement robust security measures to protect sensitive information.
Regular Updates
Keep all documents and information up-to-date to ensure compliance and provide accurate information to residents.
Communication Tools
Include features such as forums, newsletters, and announcement sections to facilitate communication among residents and between the board and homeowners.
Contact Information
Provide clear contact information for the HOA board, property management company, and any relevant committees.
Payment Portal
Offer a secure online payment option for HOA/Condo fees and dues.
Event Calendar
Maintain an up-to-date calendar of community events, meetings, and important dates.
Transparency
Transparency is key to maintaining trust within the community. Make sure all significant HOA decisions and actions are documented and accessible.
Feedback Mechanism
Provide a way for residents to submit feedback or suggestions regarding the website and community matters.

Content Requirements:

Governing Documents:
The website must be accessible to unit owners and must be password-protected.
Financial Reports:
The most recent financial report and any proposed budgets.
Board Meeting Minutes:
Approved minutes of all board and membership meetings for the previous 7 years.
Insurance Policies:
All current insurance policies of the association.
Contracts and Bids:
Any contract or document regarding bids for work to be performed or for materials, equipment, or services.
Annual Budget:
The proposed and adopted annual budget.
Certification of Board Members:
A list of all association board members, including certification or educational certificates.
Management Agreement:
The management agreement, if applicable.
Other Documents:
Any other document required by law or the association’s governing documents to be provided electronically.

Hosting & Maintenance

Hosting will be managed by us, but account ownership has options.

Select Maintenance Pack

#1 Hosted by us

Your website will be hosted by us and we will be managing the web server.
Learn more

#2 Hosted by you

You have the hosting account set with the third-party provider. We will still manage your web server.